Best route: make the Word file accessible first, run Word’s Accessibility Checker, and then create the PDF from that corrected source.
1. Fix the Word file first
Use headings, alt text, meaningful links, real lists, simple tables and good contrast. Then run Review → Check Accessibility.
2. Save the accessible Word file as PDF
Save as type
PDF (*.pdf) ▾
Save
In Microsoft 365 for Windows, choose File → Save As → PDF → Options and make sure Document structure tags for accessibility is selected. Microsoft also provides accessible-PDF export options on Mac and the web.
3. Do a quick check of the PDF
- Open the PDF and make sure the text can be selected.
- Check that links still work.
- Confirm the page order makes sense.
- Keep the accessible Word file available whenever possible.
If all you have is a PDF: Word is not a full PDF-remediation tool. If you cannot return to the original Word/PowerPoint file, contact the CTL for help deciding whether to remediate, replace, or provide an accessible source format.