Creating a Reusable Teams Meeting Link for Office Hours
Open the Microsoft Teams App
Launch the Microsoft Teams app on your desktop or go to Microsoft Teams in your web browser.
Go to the Calendar
Click on the Calendar icon.
Schedule a New Meeting
Click on + New Meeting.
Fill in the meeting details
Title: Enter a title for your office hours (e.g., “Mx. Moraine’s Office Hours”).
Date and Time: Set the date and time for your first office hours session.
Location: Toggle on the “Online Meeting” option.
Adjust Meeting Options, as needed
If necessary, open the Options pane.
Choose the following settings:
Who can bypass the lobby: Recommend “Only organizers and co-organizers” (this is likely the default setting)
Click “More options”
Who can present: Recommend “Only organizers and co-organizers” (this is likely the default setting)
Meeting chat: Recommend “In-meeting only” to restrict chat to the meeting duration
Click Apply, then close the meeting options window.
Save the Meeting
Click Save to schedule the meeting.
Copy the Meeting Link
After saving, double-click the meeting on your calendar to open it
Click on Copy link to get the meeting link. This link can be reused for future sessions.
Share the Meeting Link
Share the copied meeting link with your students via your syllabus and Canvas.
Hosting a Meeting
Start a Meeting: To start a meeting, click the meeting link and click the Join button. Review the audio and video settings. Click the Join Now button.
Admit/Expel Participants: During the meeting, you can use the People/Participants pane to manually admit participants from the lobby or expel participants.
Monitor Chat: Keep an eye on the in-meeting chat to address any questions or concerns from students.
Give participant permission to share: To grant share permissions within a live meeting, from the People/Participants pane, hover over the name of the person whose role you want to change, click the More options/three-dots, select Make a presenter.
